Strategic Ally for Pursuing Federal Opportunities

FAR stands for the Federal Acquisition Regulation, the primary set of rules governing how the U.S. federal government acquires goods and services. It ensures fairness, transparency, and accountability in federal procurement. Contractors must comply with FAR to qualify for and maintain government contracts.

The Defense Contract Audit Agency (DCAA) is responsible for auditing government contracts to ensure costs are allowable, allocatable, and reasonable under FAR guidelines. DCAA audits help protect taxpayer dollars and ensure contractors are appropriately billing.

DCAA compliance refers to a contractor’s ability to meet the audit and accounting standards set by the Defense Contract Audit Agency (DCAA). These standards ensure that costs billed to the U.S. government comply with Federal Acquisition Regulation (FAR). To be DCAA compliant, a contractor must maintain: a compliant accounting system, proper timekeeping and labor distribution practices, documented internal controls, accurate and timely incurred cost submissions, transparent financial records ready for audit. DCAA compliance is not a certification but rather a demonstration through audits and reviews that your systems and practices meet federal expectations. Non-compliance can result in delayed payments, disallowed costs, or even loss of contract opportunities.

An Incurred Cost Proposal is a required submission under FAR 52.216-7 for contractors with cost-reimbursement contracts. It details actual costs incurred during the fiscal year and is used by DCAA to establish final indirect cost rates.

Indirect cost rates allocate shared business expenses (like overhead or G&A) across multiple contracts. These rates must be calculated and submitted to the government for approval and are critical for accurate billing and compliance 3.

To prepare for a DCAA audit, contractors should ensure their accounting systems are compliant, maintain detailed records, and submit timely and accurate incurred cost proposals. A readiness assessment can help identify and resolve issues prior to an audit.

We review your financial systems, internal controls, and documentation, and guide each step of the audit process to reduce risk and improve outcomes.

Outsourcing ensures your cost submissions are accurate, compliant, and ready for auditing. This saves time, reduces errors, and minimizes the risk of costly rejections or penalties.

Our team supports the full lifecycle of federal proposals, from opportunity analysis and pricing strategy to narrative development, compliance review, and responses throughout the bidding window.

Absolutely. We work with contractors to build compliant systems, understand federal requirements, and develop competitive strategies for winning government contracts.

We recommend reviewing it annually or whenever there are significant changes in your operations, contract mix, or funding levels to ensure accuracy and compliance.

We offer both-whether you need a one-time assessment or long-term advisory support, we tailor our services to fit your needs and goals.

We actively work in this space for many clients so our team continuously monitors updates to FAR, DCAA guidance, and other federal regulations to ensure we provide the most accurate and up-to-date advice.

Yes. We assist with corrective action planning, documentation updates, and communication strategies to help resolve findings efficiently and maintain compliance.

Direct costs are tied to specific contracts, while indirect costs support overall operations; properly categorizing them is essential for accurate billing and compliance.

The earlier the better as early involvement allows us to help shape pricing, compliance strategy, and narrative alignment for a stronger, more competitive submission.

Yes. We provide customized training sessions to help your staff understand federal requirements, improve internal processes, and build long-term compliance capabilities.

We can walk you through the entire process, from gathering data to formatting and submitting a complete, compliant report.

Definitely. We analyze your cost structure, contract type, and competitive landscape to help you price effectively while maintaining compliance and profitability.

Proper invoice and voucher preparation ensures timely payments and compliance with agency-specific billing systems like WAWF. Errors or delays in invoicing can lead to cash flow issues and strained agency relationships.

Effective contract management, including BPA and schedule oversight, ensures that deliverables, timelines, and pricing remain aligned with contract terms. This reduces risk, improves accountability, and supports successful audits and modifications.

Pre-award preparation includes readiness assessments, pricing strategy, and documentation alignment. It positions contractors to submit compliant, competitive proposals and meet pre-award audit requirements from agencies like DCAA or DCMA.

This analysis evaluates whether a contractor’s accounting system meets federal standards for cost tracking, segregation, and reporting. The analysis is often required before receiving cost-reimbursement or time-and-materials contracts and is critical for DCAA approval.

Expert representation during audits or reviews helps contractors navigate complex requirements, respond to findings, and maintain compliance. It reduces the risk of disallowed costs, contract delays, or reputational damage.

Combining capture strategy with pricing and rate modeling ensures that proposals are not only persuasive but also financially sound and compliant. This increases win rates and reduces the risk of post-award issues.

Preparing for GWACs like GSA MAS, SEWP, or OASIS requires detailed documentation, pricing strategy, and compliance alignment. Expert support improves submission quality and increases the likelihood of award.

These adjustments allow contractors to modify pricing in response to market changes or unforeseen costs. Proper preparation ensures that requests are justified, well-documented, and compliant with contract terms.

Non-compliance with labor laws can result in penalties, back wages, or contract termination. Professional support ensures that wage determinations, classifications, and benefits are properly managed and documented.

Wide Area Workflow (WAWF) is the electronic invoicing system of the DoD. Proper setup and management ensure timely, accurate submissions and faster payments, essential for maintaining cash flow and contract performance.

Managing contract schedules and Blanket Purchase Agreements (BPAs) requires precision and compliance with agency terms. Expert oversight ensures timely renewals, accurate pricing, and proper documentation, reducing the risk of contract lapses or disputes.

Rate modeling ensures your pricing is both competitive and compliant with cost principles. It helps you submit bids that are financially viable, supportable during audits, and aligned with indirect rate structures.

These government-wide vehicles require detailed pricing, past performance, and compliance documentation. Expert guidance increases your chances of acceptance and ensures your submission meets all technical and regulatory requirements.

EPA clauses allow for pricing changes due to inflation or cost increases. Proper preparation and documentation ensure your requests are approved, helping you maintain margins without violating contract terms.

WAWF is the DoD’s invoicing system, and errors can delay payments or trigger audits. Professional WAWF management ensures timely, accurate submissions and helps maintain a positive relationship with contracting officers.

SCA compliance ensures that wage rates, fringe benefits, and classifications meet federal labor standards. Proper planning helps avoid penalties, supports accurate pricing, and ensures ethical treatment of employees.